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Email Client Setup: Outlook 2003

This guide will show step-by-step instructions for setting up email on Outlook 2003 for Windows. While it can be used for other versions of Outlook, some screens and steps might vary.

  1. Select the Tools menu.
  2. Select Accounts.
  3. Choose "Add a new email account".
  4. Click the Next button.
  5. Please choose your account type. You may select either POP or IMAP. Click here for an explanation on the differences between POP3 and IMAP.
  6. Click the Next button. This will load the email Accounts window.
  7. Enter your Name, as you want it to appear on your outbound email messages.
  8. Type your Email Address.
  9. Enter your email address as the User Name.
  10. Enter your email Password.
  11. Enter mail.example.com as the Mail Server.
  12. The Outgoing Mail Server is the same as your incoming mail server. Again, this will be something like mail.example.com.
  13. Click the More Settings button.

Advanced Settings

Once you have clicked the More Settings button you will be presented with a pop-up window with the advanced settings.

  1. Click the Outgoing Server tab.
  2. Click the "My outgoing server (SMTP) requires authentication" checkbox.
  3. Make sure that it is using the same settings as your incoming mail server.
  4. Click the Advanced tab.
    • If you are using POP3 with SSL, please click the checkbox and select 995 for your port. Otherwise leave the port at 110.
    • If you are using IMAP with SSL, please click the checkbox and select 993 for your port. Otherwise leave the port at 143.
    • If you are using SMTP with SSL, please click the checkbox and select 465 for your port. Otherwise change the port to 26.
  5. Click the OK button.
  6. Click the Next button on the Email Accounts window.
  7. Click the Finish button.

You should now be able to send and receive email.

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